Microsoft 365 Updates: Microsoft Teams adds more features, Outlook, SharePoint, OneDrive for Business, and Microsoft Stream
Key Updates and Announcements
It has been several weeks since I’ve been able to post an update, and there has been plenty of Microsoft 365 updates.
- OAuth support for POP, IMAP, and SMTP AUTH is now available for all tenants. This means organisation can continue to use these protocols with modern authentication instead of legacy basic authentication.
- Call Quality Dashboard V2 is to be retired, start using the advanced CQD at cqd.teams.microsoft.com for improve reporting and additional development
- If you are administering OneDrive for Business then you should being using httpS://admin.onedrive.complete
- Microsoft Teams has several upcoming updates to be aware of, soon meeting organisers will be able to force meeting participants to wait in the lobby, chat and meetings will allow for up to 350 participants', and team membership will allow for up to 10,000 members
List of Updates
Note: Please ensure you’re signed into your Office 365 Administration portal to access the links referenced below. Also note, some tenants may not have all the below updates currently published to them
Updated Feature: OneDrive Sync Enterprise ring is getting a new name
Click here for more information
MC214639, Stay Informed, Published date: May 29, 2020
This message is for admins who manage the new OneDrive sync app for Windows (OneDrive.exe) and have chosen to receive updates in the enterprise ring. We’re updating the name of OneDrive Sync “Enterprise” ring to “Deferred” ring.
When will this happen?
We will roll out this cname change to the Deferred ring in late June.
Cortana in Windows 10, version 2004 and the Bing Answers feature for Enterprise users
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MC214581, Stay Informed, Published date: May 28, 2020
Cortana in Windows 10, version 2004 and later, helps users quickly get information across Microsoft 365, using typed or spoken queries to connect with people, check calendars, set reminders, and more. For more information on the supported features, visit the Windows experience blog.
Also available within the Cortana application are Bing Answers that provides fast, authoritative results to search queries. Bing Answers allow users to ask Cortana web-related questions in the Cortana in Windows app, such as “What’s the current weather?” or “Who is the president of the U.S.?,” and get a response, based on public results from Bing.com.
We are providing controls for admins to enable or disable each feature as appropriate for their organization. Details on how to configure each feature are below.
This message is associated with Microsoft 365 Roadmap ID 64208
When this will happen
The new Cortana in Windows 10 experience will be available when we release version 2004 of Windows 10 to the public.
OAuth Support for POP, IMAP and SMTP AUTH Now Available in Exchange Online
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MC214580, Stay Informed, Published date: May 28, 2020
OAuth Support for POP, IMAP and SMTP authentication is now available in Exchange online.
This message is associated with Microsoft 365 Roadmap ID 61303.
When this will happen
This is now available to all tenants.
Outlook on the web - In-product notification of full inbox
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MC214532, Stay Informed, Published date: May 28, 2020
Whenever someone has used 90% or more of their inbox capacity, Outlook on the web will display a notification until the user reduces stored messages to below 90% of inbox capacity.
This message is associated with Microsoft 365 Roadmap ID 64275.
When this will happen
- We will begin rolling out this feature to production tenants in mid-June; the rollout will be complete by the end of June.
- We will then roll out the feature to the remainder of our tenants in early July; the rollout will be complete by the end of July.
General availability of automatic classification with sensitivity labels in Microsoft 365 services
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MC214528, Stay Informed, Published date: May 28, 2020
We are making it possible to automatically apply sensitivity labels to content stored on OneDrive and SharePoint and to emails sent through Exchange. This advanced capability requires Microsoft 365 E5 licensing SKUs (covered below).
This message is associated with Microsoft 365 Roadmap ID 57312.
When this will happen
We have begun rolling out to general availability, and the rollout will be complete by the end of May.
New Teams meeting setting - require meeting participants to use the lobby
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MC214522, Stay Informed, Published date: May 28, 2020
We are providing Teams meeting organizers greater control over their meetings by making it possible to require all participants to wait in the lobby.
This message is associated with Microsoft 365 Roadmap ID 64643.
When this will happen
We will roll-out this feature in early-June for worldwide tenants and GCC tenants will receive it at the end of June.
(Updated) New Feature: Poll added to Outlook
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MC205124, Stay Informed, Published date: Feb 29, 2020
Updated May 27, 2020: To ensure the proper experience we are adjusting the roll-out plan. The rollout for Outlook for the web has been extended. The rollout for Outlook for Mac will begin soon. We will communicate via Message center when we move forward with Outlook for Windows. We apologize for any inconvenience.
Your end users will no longer need to download the Quick Poll add-in from the store and manually install it in Outlook to create a poll after we pre-install the Poll add-in.
- The rollout for Outlook on the web (desktop) began the end of May (was late April) and will be completed by mid-June (was end of May).
- The rollout for Outlook for Mac will begin in early June and be completed by the end of June.
- We will communicate with you again when we have an estimated timeline for Outlook for Windows.
This message is associated with Microsoft 365 Roadmap IDs 61203 and 61372.
Feature Update: Teams meeting call and meeting chat size to increase to 350
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MC214350, Stay Informed, Published date: May 27, 2020
We’re increasing the maximum Teams meeting call and meeting chat size from 250 to 350 in response to customer requests.
This message is associated with Microsoft 365 Roadmap ID 64225
When this will happen
- We will begin rolling this out in late May.
- The rollout will be complete in mid-June.
- The feature will stay in effect until the end of September.
- We will reassess this feature in September and communicate with you again at that time.
Office 365 Groups will become Microsoft 365 Groups
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MC214349, Stay Informed, Published date: May 27, 2020
The Office 365 Groups platform enables collaboration across Microsoft 365. Acknowledging that scope, Office 365 Groups are becoming Microsoft 365 Groups. These changes will happen over time and will be reflected in all the connected endpoints over the upcoming quarters.
This message is associated with Microsoft 365 Roadmap ID 64336.
When this will happen
- We’ll begin changing the appropriate UI strings for different Groups endpoints starting in end of June 2020.
- We expect the renaming process to be complete by end of September 2020.
Manage which accounts can log in to Teams via enrolled mobile devices
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MC214328, Stay Informed, Published date: May 26, 2020
Teams administrators will soon be able manage which accounts can log in to Teams via enrolled iOS and Android mobile devices as well as limit a device to a single corporate account.
This message is associated with Microsoft 365 Roadmap ID 64143.
When this will happen
The rollout will begin in mid-June and will be complete by the end of June.
Updated Feature: Microsoft Stream cloud recordings regional storage control
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MC214327, Plan For Change, Published date: May 26, 2020
Meeting recordings are stored in Microsoft Stream cloud storage. Tenant admins have an option to go the Microsoft Teams admin center to turn ON/OFF “Allow cloud recording” setting for Teams meetings. The recording feature is currently disabled for customers whose Teams data is stored in-country if Microsoft Stream is not available in country. We will be adding an additional setting which will allow customers to use recording if Microsoft Stream data residency is not yet in country.
We will begin rolling this change at the end of June and expect to be complete mid-July.
Note: This change applies to Teams meeting and call recordings. There is a plan for implementing a similar change for Teams live events, and we will communicate via Message center when available.
Updates Available for Microsoft 365 Apps on Monthly Channel (soon to be called Current Channel)
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MC214309, Stay Informed, Published date: May 26, 2020
We’ve released updates to the Microsoft 365 Apps on Monthly Channel (which will be called Current Channel from June 9th 2020)
When this will happen
We’ll be gradually rolling out these updates of Microsoft 365 Apps to users starting May 21st 2020.
(Updated) Update to Microsoft 365 Roadmap product filters
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MC213960, Stay Informed, Published date: May 21, 2020
Updated May 26, 2020: Updated below for clarity.
We’re updating product filters on the Microsoft 365 Roadmap to accommodate previously announced naming updates and the addition of the Monthly Enterprise Channel.
When this will happen
We plan to roll out these new filters the end of June.
Screen recording available in Microsoft Stream
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MC214048, Stay Informed, Published date: May 22, 2020
A feature for screen recording is now available in Microsoft Stream. Video creators can use options to record any window or screen, add mic or system audio, and include webcam video. There is no need to download any new software, the tool is web based and works with latest version of Edge or Chrome.
This message is associated with Microsoft 365 Roadmap ID 25687
When this will happen
Screen recording is now available to all Microsoft Stream users who have permission to upload video content in their organization.
Document libraries and lists - save a view in Quick Edit and Quick Edit page size expanding
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MC214047, Stay Informed, Published date: May 22, 2020
We are updating two Quick Edit features to facilitate faster inline editing on SharePoint document libraries and lists.
- Save a view in Quick Edit, Roadmap ID 64229
- Quick Edit page size expanding from 30 items to 100, Roadmap ID 64231
When this will happen
- We will be rolling these two features out to Targeted Release customers at the end of May; we expect the rollout to be complete mid-June.
- We will be rolling them out worldwide in mid-June; we expect the rollout to be complete the end of June
(Updated) Microsoft Teams - Increasing team membership limit to 10K
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MC207957, Stay Informed, Published date: Mar 27, 2020
Major update: Announcement Applies To: All
Updated May 22, 2020: We are pleased to announce that this feature is now available to all tenants. Additionally, please see the Additional Information for best practices on managing large teams.
We will soon be increasing Microsoft Teams team membership limit to 10 thousand members.
We will begin enabling this for all tenants at the end of April and will be complete at the end of May.
This message is associated with Microsoft 365 Roadmap ID 62549
Inline Edit Toggle for OneNote in Teams
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MC214011, Stay Informed, Published date: May 22, 2020
OneNote in Teams now has a toggle that enables users to easily switch to edit mode on demand.
When this will happen
This change has recently been enabled in production.
Updated May 21st: Awareness of Microsoft 365 temporary feature adjustments
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MC207439, Stay Informed, Published date: Mar 24, 2020
Major update: Announcement Applies To: All
As a part of our commitment to customers and Microsoft cloud services continuity during these unprecedented times, we’re making temporary adjustments to select capabilities within Microsoft 365.
Here are a few updates. The changes previously announced are down below for reference.
New announcements:
Stream:
- The video search experience in Stream will temporarily exclude results from transcripts for these data centers: Europe North, Europe West, Singapore, South East Asia, U.S. East. Searches will continue to show results based on words in the video title and description. Additionally, transcript search will not work for individual videos on the player page in South East Asia and U.S. East. /li>
Call Quality Dashboard (CQD) V2 data to be retired
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MC213996, Plan For Change, Published date: May 22, 2020
Major update: Announcement Applies To: null
We will be retiring CQD V2 data from https://cqd.lync.com beginning July 1, 2020. Instead we recommend using advanced CQD at https://cqd.teams.microsoft.com, which is where we will continue to invest.
Option to create all meetings online for Outlook on the web and Outlook mobile
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MC213856, Stay Informed, Published date: May 20, 2020
Outlook on the web users will soon be able to configure Outlook to setup all their meetings as “online meetings” when they use Skype or Teams as their online meeting provider.
This message is associated with Microsoft 365 Roadmap IDs 63383, 63625 and 63628.
When this will happen
- We will begin rolling out Outlook on the web the end of May.
- We will begin rolling out Outlook mobile the first of June.
- The rollout will be complete by end of July.
PowerShell scripts are currently available which allow you to enable this for all users. Should you enable it now, when the user-level feature is deployed to your tenant your users will have online meetings set-up as default for all their meetings.
Update to Sharing Links that block downloads
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MC213970, Stay Informed, Published date: May 21, 2020
We’re expanding the types of files that your users can share with downloads blocked (read-only).
This message is associated with Microsoft 365 Roadmap ID 64278.
When this will happen
We’ll be gradually rolling this out in late May, and the rollout will be completed by late June.
SharePoint default site theme changing from blue to teal
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MC213968, Stay Informed, Published date: May 21, 2020
Soon, SharePoint will automatically update new and existing communication sites and team sites with new teal theme. Group connected team sites, and sites that have been customized, will not be impacted.
The new teal theme can be changed to the former blue theme at any time in the Change the look panel.
This message is associated with Microsoft 365 Roadmap ID 60592.
When this will happen
- We will begin rolling this out to Targeted Release customers in late June.
- We will begin rolling this out to Standard Release customers in early July.
- We expect the rollout to be complete by mid-July.
Removing OneDrive admin center link from the OneDrive web page for admins
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MC213947, Plan For Change, Published date: May 21, 2020
We will be retiring the OneDrive admin center link, available only to SharePoint and Global admins, on the OneDrive web page beginning June 22, 2020. Instead we recommend accessing the OneDrive admin center through the Microsoft 365 admin center, which is where we will continue to invest.
New Feature: Self service purchase user request workflow
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MC213897, Plan For Change, Published date: May 21, 2020
?Major update: Announcement ?Applies To: null
In January we launched the self-service purchase feature that allowed users in a tenant to purchase Power platform products directly from Microsoft. This feature came with the ability for admins to turn off self-service purchase of individual products via Power Shell. Starting in July, we’re introducing the ability for a user who is blocked from purchasing a self-service purchase product to make a request that will be added to a queue in admin center. IT admins can then assign a requested license to the user from existing license or purchase new licenses to fulfill the request.
When this will happen
- We will begin gradual roll-out of this feature in mid-June.
- We anticipate the roll-out will be complete by the end of July.
